Emily Spencer, office manager for the Santa Rosa County Board of County Commissioners recently retired, and Santa Rosa County only advertised internally for a Chief of Staff.
Spencer made $55,972.80 when she retired. The newly created position will pay nearly $70,000.
The job closed on January 26, and only three current employees applied:
- Natasha Borneo
- Jared Lowe
- Sabrina White
Candidates are being reviewed at this time, according to the Human Resources Department.
Job description follows:
Minimum & Preferred Qualifications
Bachelor’s Degree in Business Administration, Public Administration, Management, or closely related field; supplemented by seven (7) years of progressively responsible administrative or clerical experience; or an equivalent combination of education training and experience that provides the required knowledge, skills and abilities. Experience with a state and/or local government is preferred. Experience with project management is preferred. Must be computer literate.
General Description
Plans, manages, and oversees the daily operations of the County Administrator’s and Board of County Commission offices.
Essential Job Functions
- Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed. Personal characteristics required of all employees such as honesty, industry, sobriety, and the ability to get along with others, are presumed qualities and may not be listed specifically.
- Supervises and evaluates staff; provides input in hiring, termination and disciplinary action decisions.
Plans, develops and implements department operating budget, and monitors costs and expenditures.
Plans, coordinates, administers and evaluates programs, projects, processes, procedures, systems, standards and/or service offerings; ensures compliance with Federal, State, and local laws, regulations, codes and/or standards.
Administers and tracks contracts within the County Administrator’s Office; prepares procurement documents to solicit new contracts and/or renew existing contracts. - Manages the automated agenda process for County Commission meetings and coordinates with department directors and staff on other department and advisory board meetings; recommends and develops work procedures and schedules; reviews agenda items and advises on matters pertaining to agenda preparation; formulates procedures for retention, retrieval and disposal of records associated with the agenda process.
- Prepares, reviews, interprets and analyzes a variety of information, data and reports; makes recommendations based on findings; communicates pertinent information to internal and external parties.
- Facilitates and/or represents the County Administrator’s office at a variety of meetings, public events, training sessions, on committees and/or other related events.
- Coordinates purchasing activities; prepares requisitions for the purchase of necessary office supplies and equipment; verifies and reconciles department purchasing card transactions; maintains related documentation; generates related reports.
- Coordinates with staff on emerging trends related to the County Administrator and Board of County Commission offices.
- Prepares and makes presentations on County updates.
- Acts in a confidential capacity in administrative support tasks.
- Interacts with the public in an effective and courteous manner.
ESSENTIAL PHYSICAL, VISUAL AND COMMUNICATION SKILLS:
The physical requirements are that of sedentary work and include exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required occasionally. Requires repetitive motion of the wrists, hands and/or fingers. Requires fingering to include picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand as in handling.
Requires close visual acuity to perform an activity such as: preparing and analyzing data and figures. Transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
Requires the expression or exchange of ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to others accurately, loudly or quickly. Requires perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make the discriminations in sound.
ENVIRONMENTAL CONDITIONS:
The working environment involves everyday risks or discomforts that require normal safety precautions and is nearly absent of potentially disagreeable elements, such as irate customers, outdoor weather conditions, excessive noise, extreme temperatures, odors, dust, etc. The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of business English, spelling, arithmetic and office practices and procedures; database software; internet, spreadsheet, word processing and presentation software; bookkeeping methods and relevant County ordinances and state and local laws.
Required to operate a personal computer, calculator and word processing, spreadsheet and/or database programs; creative writing, public speaking, business writing; proofreading and editing.
Required to plan and organize schedules; follow complex oral and written instructions; compile, interpret and analyze data and information; interpret and apply applicable laws, rules and regulations; effectively present information in one-on-one and small group situations to customers and other employees of the organization; effectively represent the County and the department in answering questions, responding to inquiries, providing assistance, and dealing with concerns from the public, community organizations, other County staff and other agencies; establish and maintain effective working relationships with public officials, employees and public. Requires strong analytical, organizational, and project management skills with excellent attention to detail.
LICENSURE AND/OR CERTIFICATIONS:
Requires a valid driver license at the date of hire and maintain said license while employed in this position.
